{"id":8132,"date":"2025-01-13T11:24:10","date_gmt":"2025-01-13T10:24:10","guid":{"rendered":"https:\/\/www.clover-vtl.com\/?post_type=manual_documentation&#038;p=8132"},"modified":"2025-05-08T16:26:40","modified_gmt":"2025-05-08T14:26:40","slug":"microsoft-365-integration","status":"publish","type":"manual_documentation","link":"https:\/\/clover-vtl.com\/doc\/documentation\/clover-vtl-administrators-guide\/virtual-classroom-management-admin\/microsoft-365-integration\/","title":{"rendered":"Microsoft 365 Integration"},"content":{"rendered":"<div id=\"toctoc\"><\/div>\n<h2 class=\"wp-block-heading\" id=\"h-manage-microsoft-365-licenses-for-virtual-classrooms\">Manage Microsoft 365 Licenses for Virtual Classrooms<\/h2>\n\n\n\n<p>Once a <strong>virtual classroom<\/strong> is created\u2014either manually or automatically via <strong>SSO<\/strong> or <strong>LTI<\/strong>\u2014the administrator or group manager must <strong>assign the appropriate Microsoft license to the group (classroom)<\/strong> in Microsoft Entra ID.<\/p>\n\n\n\n<p>This enables Clover to <em>automatically<\/em> assign licenses to users when they are added to the classroom, ensuring they can access <strong>Azure Virtual Desktop (AVD)<\/strong> without manual intervention.<\/p>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<p>For details about eligible license types and requirements, see:<br><a class=\"\" href=\"https:\/\/clover-vtl.com\/doc\/documentation\/overview\/prerequisites\/\">Microsoft Licensing Requirements \u2013 Clover Prerequisites<\/a><\/p>\n<\/blockquote>\n\n\n\n<p><\/p>\n\n\n\n<h4 class=\"wp-block-heading\">Important Licensing Behavior<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li>If a user <strong>already holds the required Microsoft licenses independently<\/strong> (e.g., through an organization-wide assignment), they <strong>will not consume an additional license<\/strong> from the classroom group.<\/li>\n\n\n\n<li>Licenses are only assigned when necessary and available\u2014this prevents duplication and helps optimize licensing costs.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">Required Number of Licenses<\/h3>\n\n\n\n<p>For any classroom group that has been assigned a Microsoft license:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>You must maintain <strong>at least one license per unique user<\/strong> who is a member of that group.<\/li>\n\n\n\n<li>Licenses do <strong>not need to be assigned individually<\/strong> to each member, but your Microsoft 365 tenant must have a sufficient number of available licenses to cover all members within licensed groups.<\/li>\n<\/ul>\n\n\n\n<p><strong>Example:<\/strong><br>If you have <strong>20 unique users<\/strong> across virtual classrooms assigned a license, your tenant must have <strong>at least 20 valid Microsoft licenses<\/strong> to remain compliant with Microsoft licensing terms.<\/p>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<p>To get more precise information about available Microsoft licenses and ensure alignment with the number of virtual classroom members, please refer to the <a href=\"https:\/\/clover-vtl.com\/doc\/documentation\/clover-vtl-administrators-guide\/microsoft-licenses-management\/\"><strong>Microsoft Licenses Management<\/strong><\/a> page for detailed license tracking and compliance insights.<\/p>\n<\/blockquote>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-how-to-manage-licences\">How to manage licences ?<\/h3>\n\n\n\n<ul start=\"1\" class=\"wp-block-list\">\n<li>Use the <strong>&#8220;Manage Licenses&#8221;<\/strong> option from the <strong>Action<\/strong> menu to assign or unassign Microsoft 365 licenses to the Virtual Classroom.<\/li>\n\n\n\n<li>The interface also includes <strong>two lists with drag-and-drop functionality<\/strong>:\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Available Licenses<\/strong>: Shows the licenses that can be assigned.<\/li>\n\n\n\n<li><strong>Associated Licenses<\/strong>: Shows the licenses currently assigned to the Virtual Classroom.<\/li>\n\n\n\n<li>To <strong>assign licenses<\/strong>, drag the desired license types from the <strong>Available Licenses<\/strong> list and drop them into the <strong>Associated Licenses <\/strong>list.<\/li>\n\n\n\n<li>To <strong>unassign licenses<\/strong>, drag the licenses from the <strong>Associated Licenses <\/strong>list and drop them back into the <strong>Available Licenses<\/strong> list.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-full\"><img fetchpriority=\"high\" decoding=\"async\" width=\"1127\" height=\"799\" src=\"https:\/\/clover-vtl.com\/doc\/wp-content\/uploads\/sites\/2\/2025\/01\/dragdroplicences.png\" alt=\"\" class=\"wp-image-9394\" srcset=\"https:\/\/clover-vtl.com\/doc\/wp-content\/uploads\/sites\/2\/2025\/01\/dragdroplicences.png 1127w, https:\/\/clover-vtl.com\/doc\/wp-content\/uploads\/sites\/2\/2025\/01\/dragdroplicences-300x213.png 300w, https:\/\/clover-vtl.com\/doc\/wp-content\/uploads\/sites\/2\/2025\/01\/dragdroplicences-1024x726.png 1024w, https:\/\/clover-vtl.com\/doc\/wp-content\/uploads\/sites\/2\/2025\/01\/dragdroplicences-768x544.png 768w\" sizes=\"(max-width: 1127px) 100vw, 1127px\" \/><\/figure>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<p><strong>Important<\/strong>: Once a Microsoft license package is assigned to a Virtual Classroom, it is strongly recommended to verify that <strong>all members<\/strong> of the classroom have a status of <strong>&#8220;OK&#8221;<\/strong> and have been <strong>successfully assigned<\/strong> the required license dynamically. For detailed license tracking and compliance insights, please refer to the <a href=\"https:\/\/clover-vtl.com\/doc\/documentation\/clover-vtl-administrators-guide\/microsoft-licenses-management\/\"><strong>Microsoft Licenses Management<\/strong><\/a> page.<\/p>\n<\/blockquote>\n","protected":false},"author":1,"featured_media":0,"parent":8128,"menu_order":3,"template":"","manualdocumentationcategory":[32],"manual_doc_tag":[],"class_list":["post-8132","manual_documentation","type-manual_documentation","status-publish","hentry","manualdocumentationcategory-clover-documentation"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v24.8 (Yoast SEO v24.8.1) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Microsoft 365 License Management in Clover Guide - Clover Documentation<\/title>\n<meta name=\"description\" content=\"Learn about Microsoft 365 license management in Clover. 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